FOR CATHOLIC SCHOOLS IN THE PHILIPPINES
A single system your Registrar, Treasury, Accounting, Deans, teachers and parents all share — no re-encoding, no month-end reconciliation spreadsheets, no "which number is correct this time?"
Already running the full enrolment-to-ledger cycle at six Catholic schools across Mindanao and the Zamboanga Peninsula.
College: 1 free semester · Basic Education: 2 free quarters. No credit card, no commitment.
Live in production at six Catholic schools
SMC
SVCI
SJCSI
RMIDCI
CDSFJR
SCC
THE PROBLEM
Most Catholic schools run enrolment in one database, collections in another, and attendance in a third. Every month ends in reconciliation by spreadsheet, and parents still call to ask what the balance really is.
Registrar enters it, Cashier re-enters it, Accounting re-enters it again. Three chances for the student's name or course to drift apart.
Cashier totals vs. Accounting totals vs. the Registrar's enrolled count. Hours of spreadsheet work to find out nothing is actually wrong.
They call the office to ask about balance, grades, whether their child is in school today. The office staff pull up three screens to answer.
THE PLATFORM
A single enrolment creates one record that the Registrar, Treasury, Accounting, Deans and Teachers all share. From the student's online pre-registration to the Accounting Office's end-of-month revenue report — one trail, one number, every time.
Pre-registration → applicant review → department approval → registrar lock → accounting post. One pipeline, one admission number, five role gates.
Cashier OR, student ledger, promissory notes, online payment proof and withdrawal refunds — in one ledger per student per term. Accounting works on the same rows the cashier writes to.
Revenue reports, CHED promotional lists, class lists, TOR, financial statements. Built on the live operational data — no end-of-month patch-up.
THE SCHOOLS
Each school below runs the complete enrolment-to-ledger cycle on the same codebase — the one being proposed for your school.
Full enrolment-to-ledger cycle for college + basic education. Parent app and gate access live.
Complete academic and finance pipeline on a single platform. Multi-department advising live.
Catholic college running full admission, assessment, and promotional-list workflows.
End-to-end enrolment, cashier, and grade release on one shared database.
Running the shared platform for day-to-day enrolment and collections.
Running the shared platform for day-to-day enrolment and collections.
Your school next? Apply for the free POC →
THE OFFICES
The platform is organized the way your school is — by office, by role, by what each person does on a Monday morning. Pick yours and see.
Builds the curriculum once, approves enrolments, and prints TORs — the system handles the rest.
Every applicant comes in through one queue — Messenger, SMS OTP, duplicate detection, behavioural tracking in one place.
A modern OR window with online-payment verification baked in — no re-encoding to a separate ledger.
Set fees once per term; the system assesses every admission the same way, every time.
Works on the same ledger the cashier writes to — no month-end reconciliation of two systems.
Advising Assist shows the dean the student's curriculum, what's offered this term, and the cohort block the department wants them in.
Faculty work from a phone app — attendance, class list, grade entry — not a laptop they carry to class.
Most lines at your window move to the app — parents see balances, students pick subjects, both get push notifications.
THE PROPOSAL
We ship the whole core system to your school for a pilot term — your staff use it with real students, real payments, real grades. If after the pilot you choose not to continue, there is no fee and your data is handed back.
Full enrolment-to-ledger cycle covering an entire semester of your college department — Registrar, DSA, Treasury, Billing, Accounting, Deans, Teachers, student portal, parent app.
Half of a school year of the basic-education cycle — grades, attendance, parent communication, gate access, fees — on the same platform your college department would run.
Pricing after the POC: every school's size, number of departments, and chosen scope is different — pricing is a conversation with your school's leadership once you have seen the platform in production for a term. The POC is free regardless of what you decide after.
FREQUENTLY ASKED
Still have questions? Book a demo → or email inquiry@ideasoftcloud.app.
READY TO SEE YOUR SCHOOL ON THIS LIST?
Book a demo and we will walk you through a live tenant — the same screens your Registrar, cashier, and dean would use the Monday after a POC go-live.
Or email us directly: inquiry@ideasoftcloud.app · +63 945 476 1137